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ETFO Annual Meeting Positions

The following positions to assist with the operation of the 2023 Annual Meeting are available:
• Poll Clerk
• Assistant
The Federation requests your assistance to ensure that members are made aware of these positions and to encourage those members at the local level who have the interest and appropriate skills to apply.

Please note: Successful applicants must be available to be on-site at the hotel from Sunday, August 13 at 2:00 p.m. through Thursday, August 17, inclusive.

Please find the role description for each position on the application form. The application form 
can be accessed through this link  and must be submitted by March 1, 2023.

This is a voluntary position and all expenses will be paid per Federation guidelines. Selected candidates are expected to attend a training on Sunday afternoon prior to the Annual Meeting and plan to be available for every session of the Annual Meeting. Poll clerks will also be needed to distribute materials prior to the start of each session.

Responsibilities:

Poll Clerks

  1. To assist the chair of the Credentials Committee.
  2. To assist in the counting of recorded votes.
  3. To assist the returning officer in the distribution, collection, and counting of election ballots.
  4. To monitor participants attending the Annual Meeting to ensure that the proper credentials are displayed.
  5. To assist in the counting of delegates to ensure that a quorum is in place prior to the start of each session.
  6. To assist in the distribution and collection of materials to/from delegates.
  7. To assist the chair in maintaining a speakers list.
  8. To assist the chair in timing speakers.

Assistants:

  1. To assist the chair of the Steering, Resolutions, or Credentials Committee in carrying out the responsibilities assigned to the committee.
  2. To assist the Annual Meeting Committee in carrying out its responsibilities in the operation of the Annual Meeting.
  3. Should have prior experience as a poll clerk.

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